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Forms, guides and fees

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Land Victoria forms

Land Victoria has introduced a number of interactive forms in PDF format that you can fill out online. An advantage of using the new interactive forms is that you can complete and print forms locally on your own computer.

Instructions to complete and print an interactive form

When you open the interactive form the fields should be highlighted. If the highlighted fields do not appear automatically you are advised to click on the 'Highlight Fields' tick box in the right-hand corner of the page. This will make it easier for you to see the form fields when completing the form.

Place your cursor at the start of the field you want to fill in. To move between form fields use the left mouse button to click on the relevant field. Alternatively, use the 'Tab' key to move to the next field.

All forms have a drop down box for inserting the date. The drop down box will appear on the right-hand side of the form when you place your cursor in the date field. Some forms also have a drop down box in the signature field.

After entering the information please make sure that you have completed all the fields and check that the information is correct before you print.

If you need additional pages to provide further information the Annexure Page must be used.

Forms must be printed in black on A4 white 80 gsm paper. Use Adobe Reader print option to print forms.

Please note: Interactive forms can be downloaded, filled out on-screen and then printed using a PDF viewer. You cannot save an interactive PDF form with the information you have added. If you want to keep a copy for your records you are advised to print two copies of the form.

Instructions to complete forms by hand

If completing a Land Victoria form by hand, information should be legibly written in black or blue ink or typed. The use of correction fluid or self-correcting typewriter ribbon is not permitted. The back of the forms must not be used, the Annexure Page must be used for any additional pages.

Troubleshooting

These interactive forms work most efficiently in Internet Explorer. If you are having trouble opening any of the forms please right-click on the form you wish to open and choose 'Save target as' to save to your personal computer.

Certificate of Title management forms

Paper Administrative Notices

Administrative notices have been created by Land Victoria to manage Certificates of Title.

Nomination request form

This administrative notice is used to nominate a paper Certificate of Title to either an existing Lodgement case or a paper transaction. Formerly known as the "Made Available" system, this administrative notice can be used by any Land Victoria customer with a VOTS customer code.

The process requires the customer who produces the Certificate of Title to present with it at Land Victoria together with a completed Nomination Request form. 

Subdivision Act forms

Commencement of the Subdivision (Registrar's Requirements) Regulations 2011 on 8 October 2011 required the replacement of a number of Subdivision forms.

Use of the new forms will not be mandatory until 8 October 2012, however customers are encouraged to begin using them as soon as possible.

Please note: These interactive forms can be downloaded, filled out on-screen and then printed using a PDF viewer or saved with the information you have added.

Transfer of Land Act forms

New Forms

Land Victoria has introduced new versions of the interactive PDF forms for:

  • Discharge of Mortgage or Charge
  • Transfer of Land (replaces T1 form)
  • Mortgage

The key advantages of these forms are that:

  • they can be completed online and printed for lodgement at Land Victoria
  • they can be saved to the user's computer, either fully or partially completed.

All other existing PDF forms will continue to be available in their current format.

Transfers

The Transfer of Land form can also be used for the following transactions:

  • changing the manner of holding
  • transferring property from husband and wife to husband or wife
  • transferring property from husband or wife to husband and wife.

See the relevant guides to completing forms for the above transactions.

See the relevant guides to completing the above forms.

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Mortgages

See the relevant guides to completing the above forms.

Caveats

See the relevant guides to completing the above forms. 

Deceased estates

This form is used as supporting documentation for an 'Application by Personal Legal Representative' (please note that a copy of the Probate/Letters of Administration is still required but does not have to be certified when the statutory declaration has been supplied).

See below for statutory declaration form.

Leases

  • Lease Form L (PDF, 1.2 MB, 1 p.) This form may be used for a lease of freehold land exceeding three years . It replaces Form 26 of the Transfer of Land (General) Regulations 2004.
  • Sub-Lease Form SL (PDF, 1.3 MB, 1 p.)
  • This form may be used for a sub-lease of a registered lease exceeding three years affecting freehold land and for a sub-lease of Crown land. It replaces Form 29 of the Transfer of Land (General) Regulations 2004.

Checklists and investigation request – non-interactive forms

Climate Change Act forms

The Climate Change Act 2010 operates from 1 July 2011. Among other things, the Act establishes a framework for property rights and management agreements regarding vegetation, carbon in vegetation and soil carbon.

A forest carbon right may be:

  • a carbon sequestration right (the right to the economic benefits associated with carbon sequestration);
  • a forestry right (the right to establish and manage vegetation on land); or
  • a soil carbon right (the right to the economic benefits of carbon sequestered underground).

Creation of forest carbon right

This form must be used to create forest carbon right(s).

Transfer of forest carbon right

This form must be used to transfer registered forest carbon right(s).

Application for recording a Forestry and Carbon Management Agreement

This form must be used to apply for recording a Forestry and Carbon Management Agreement (FCM Agreement).

Application for varying a Forestry and Carbon Management Agreement

This form must be used to apply for recording a variation to a recorded FCM Agreement.

Application for removing a Forestry and Carbon Management Agreement

This form must be used to apply for removal of a recorded FCM Aagreement.

Land Acquisition and Compensation Act form

Water Registrar Forms

To lodge a transaction of a water share you must use a form approved by the Water Registrar.Water Registrar forms are free of charge and available online.

Guides

Land Victoria's guides for everyday land and title dealings provide basic information on land transaction matters, and general instructions on how to fill out our interactive forms.They should only be used as a general guide. Conveyancers, lawyers or surveyors familiar with land administration can lodge these and other land transactions on your behalf.

Transfers

Transfers (including transfers by direction) of land other than:

  • transfers containing a restrictive covenant or a covenant created pursuant to statute
  • transfers creating or reserving easements
  • transfers by a mortgagee under power of sale
  • transfers under the Local Government Act 1989.

Transfers (including transfers by direction) of land that:

  • contain a restrictive covenant or a covenant created pursuant to statute
  • create and/or reserve easements

except

  • transfers by a mortgagee under power of sale
  • transfers under the Local Government Act 1989.

Mortgages

The discharge of mortgage form is used to discharge a registered mortgage or charge on the whole or part of the affected land.

Caveats

Subdividing or consolidating

Other

National Electronic Conveyancing

Fees

In accordance with the Monetary Units Act 2004, Land Victoria lodgement fees, expressed in number of fee units, change on 1 July each year. Search fees and other Land Victoria charges are also adjusted.

Payment options

From regular customers, Land Victoria accepts cash, direct debit, bank cheques, lawyers' and conveyancers' trust or office account cheques and Visa or MasterCard debit or credit cards. Land Victoria does not accept third party or personal cheques, or money orders.

From non-regular customers, Land Victoria accepts cash and Visa or MasterCard credit or debit cards. Land Victoria does not accept cheques of any description or money orders from non-regular customers. NB: for non-regular customers, Visa or MasterCard credit card is the only payment method for a lodgement submitted by mail.

Mail lodgement

If a lodgement is submitted by mail and the customer (both regular and non-regular customers) wishes to pay by credit card, the customer must provide a daytime phone contact number on the document(s) to be lodged and/or in a covering letter. A Land Victoria representative will call each customer after lodgement of their dealing(s) to process an EFTPOS credit card payment. Payment will be confirmed over the phone and no written record will be retained of the card used in the transaction. A receipt will be provided.

Current Fees to 30 June 2015

Fees applicable from 1 July 2014 to 30 June 2015 are included below:

Transfer of Land Act fees

Subdivision Act fees

Registrar-General's Office fees

Water Register fees

Water Register fees are available at www.waterregister.vic.gov.au

Land Victoria search fees, LANDATA service charges, and Electronic Conveyancing fees and user charges

Fees for other Acts