Customer information bulletins

Land Victoria's Customer Information Bulletin (CIB) advises new procedures and addresses current issues that are relevant to its customers – title searchers, solicitors, conveyancers, financial institutions, surveyors and other lodging parties.

If you are a regular Land Victoria customer and you would like to subscribe to the CIB, send an email with your name and email address to lv.cib@delwp.vic.gov.au with SUBSCRIBE in the subject line 

2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000 | 1999 | 1998

2016 

 Customer Information Bulletin 159 (DOCX 83.4 KB)

  • Registrar's requirements for paper conveyancing transactions - lodging mortgages and discharges of mortgage, bulk conversion of paper Certificates of Title to electronic Certificates of Title, introducing priority notices
  • Section 60 applications – critical deficiencies
  • New practice for Not in Common Ownership (NICO) plans
  • Transfer by direction
  • Changes to recording restrictive covenants on folios
  • Compliance examinations of subscribers to an ELN
  • Answering requisitions, stopped case notices and other correspondence

Customer Information Bulletin 158 (DOCX 85.4 KB)

  • Registrar's requirements for paper conveyancing transactions
  • Forms approval
  • Introduction of a Crown folio for Crown land records
  • New practice for Not in Common Ownership plans (NICO)
  • Co-operatives National Law (Victoria)
  • Victorian Water Register – Signing a transfer of water share and other documents under the Water Act 1989

Customer Information Bulletin 157 (DOCX 88.4 KB)

  • Lodging fees from 1 July 2016
  • Guides and fees calculators
  • Survey documents required when lodging a plan of subdivision or consolidation
  • New PEXA tool aids lodging caveats online

Customer Information Bulletin 156 (DOCX 90.0 KB)

  • Revised guides on VOI
  • Over-the-counter printing of Certificates of Title to cease
  • Changes to lodging mortgages and discharges of mortgage
  • Executions by foreign corporations in conveyancing transactions
  • Execution by markspersons

Customer Information Bulletin 155 (DOCX 91.3 KB)

  • Changes to lodging mortgages and discharges of mortgage
  • New verification of identity services for people overseas
  • Model Participation Rules (MPR) guidance notes
  • Historical aerial photographs
  • Lodging dealings by mail 

2015

Customer Information Bulletin 154 (DOCX 88.8 KB)

  • Certificate of Title nomination process - further changes 

Customer Information Bulletin 153 (DOCX 90.4 KB)

  • Verification of identity for paper conveyancing transactions
  • Invitation to comment on RIS closes mid-November
  • Lodgement of dealings by mail - reminder
  • Land Victoria plan lodgements
  • Execution by foreign corporations

Customer Information Bulletin 152 (DOC 102.5 KB)

  • Participation Rules and Operating Requirements for electronic conveyancing transactions and Registrar's Requirements for paper conveyancing transactions

Customer Information Bulletin 151 (DOC 99.0 KB)

  • Proposed Land Victoria fee regulations

Customer Information Bulletin 150 (DOC 107.5 KB)

  • Registrar's Requirements for paper instruments - an update
  • New Forms guides and fees web page
  • Powers of Attorney Act 2014 - new requirements
  • Lodgement of dealings by correspondence
  • Image watermarks and page numbers
  • Electronic conveyancing - signing electronic instruments

Customer Information Bulletin 149 (DOC 184.5 KB)

  • Registrar's Requirements for paper instruments - an update
  • New lodging fees from 1 July 2015
  • Certificate of Title nomination process
  • Certificates of Title and Administrative Notices
  • Waterway notation on plans

Customer Information Bulletin 148 (DOC 186.0 KB)

  • Land Victoria moves to new department
  • Transfer functionality now in PEXA
  • New adverse possession forms and guides
  • Paper settlement with an electronic Certificate of Title
  • Certificate of Title nomination process
  • Revised guides
  • Joint proprietors, all deceased
  • Service of court documents on the Registrar of Titles
  • Victorian Water Register

Customer Information Bulletin 147 (DOC 170.5 KB)

  • New caveat and withdrawal of caveat interactive forms and guides

2014

Customer Information Bulletin 146/2014 (PDF 65.2 KB)
Customer Information Bulletin 146/2014 (DOC 64.0 KB)

  • Paper settlement with an electronic Certificate of Title
  • Notices to caveators
  • Disclaimer of onerous freehold property
  • Recovery of possession by lessors - section 70 Transfer of Land Act
  • Conditions in Crown grants
  • Growth Areas Infrastructure Contribution (GAIC)

Customer Information Bulletin 145/2014 (PDF 66.7 KB)
Customer Information Bulletin 145/2014 (DOC 55.0 KB)

  •  Legislative changes to Transfer of Land Act 1958 effective 24 September 2014

Customer Information Bulletin 144/2014 (PDF, 435.7 KB, 3 pp.)
Customer Information Bulletin 144/2014 (DOC, 56.0 KB, 3 pp.)

  • Lodgement checklist requirements for adverse possession and amendment of title boundary applications
  • Aligning paper and electronic conveyancing – verification of identity
  • Attending a paper settlement when the Certificate of Title is electronic
  • Standardised caveat grounds of claim

Customer Information Bulletin 143/2014 (PDF, 105.6 KB, 4 pp.)
Customer Information Bulletin 143/2014 (DOC, 54.5 KB, 4 pp.)

  • New lodging fees from 1 July 2014
  • PEXA takes over from Electronic Conveyancing Victoria (ECV)
  • Caveat types
  • New interactive caveat forms
  • Caveat endorsement on folio search
  • Lodging subdivision applications online
  • Applications for discharges of mortgages on proof of payment - Registrar's requirements
  • Contact us - new page online

2013

Customer Information Bulletin 142/2013 (PDF, 272.9 KB, 3 pp.)
Customer Information Bulletin 142/2013 (DOC, 126.0 KB, 5 pp.)

  • Aligning paper and electronic conveyancing
  • Lodging requirements for applications to bring General law land under the Transfer of Land Act 1958
  • Nomination of Certificates of Title
  • Customer management of caveats - understanding when to consent and when not to consent to a dealing
  • Change of family name on forms
  • Opening Land Victoria forms
  • Transfer of Water Share by Mortgagee - changed procedures

Customer Information Bulletin 141/2013 (PDF, 228.3 KB, 5 pp.)
Customer Information Bulletin 141/2013 (accessible version) (DOC, 81.0 KB, 6 pp.)

  • National electronic conveyancing begins
  • Name used by registered proprietor
  • New fees
  • New forms
  • Delivery of Certificates of Title
  • Incorporated associations
  • Victorian Water Register

Customer Information Bulletin 140/2013 (PDF, 341.6 KB, 3 pp.)
Customer Information Bulletin 140/2013 (DOC, 57.5 KB, 3 pp.)

  • Electronic Conveyancing (Adoption of National Law) Act 2013
  • Changes to credit /debit card payment process
  • Certificate of title nomination process
  • Notice of Acquisition  (NOA)
  • Use of approved forms
  • Tips for using new forms on DEPI website

2012

Customer Information Bulletin 139/2012 (PDF, 347.3 KB, 5 pp.)
Customer Information Bulletin 139/2012 (accessible version) (DOC, 1.0 MB, 7 pp.)

  • Changes to 'Made Available' process
  • Dealings by insolvent companies
  • Enhanced search services
  • Building subdivision boundaries

Customer Information Bulletin 138/2012 (PDF, 577.5 KB, 3 pp.)
Customer Information Bulletin 138/2012 (accessible version) (DOC, 786.0 KB, 3 pp.)

  • New Land Victoria forms - Discharge of Mortgage, Transfer of Land and Mortgage.

Customer Information Bulletin 137/2012 (PDF, 446.6 KB, 2 pp.)
Customer Information Bulletin 137/2012 (accessible version) (DOC, 41.5 KB, 2 pp.)

  • Provisional Folio project for General law land - conversion of marketable parcels
  • Land Victoria can only deal with the lodging party
  • Folio versus Certificate of Title
  • Commencement of fee for pre-population of folio information

Customer Information Bulletin 136/2012 (PDF, 455.8 KB, 2 pp.)
Customer Information Bulletin 136/2012 (accessible version) (DOC, 46.5 KB, 3 pp.)

  • Changes to Land Victoria fees from 1 July 2012
  • Notice of Acquisition (NOA) 
  • Section 89A of the Transfer of Land Act 1958, reminder
  • Adverse possession by joint beneficiaries
  • Accepting Section 45 transfers at Plan Acceptance
  • Other subdivision information 

Customer Information Bulletin 135/2012 (PDF, 250.6 KB, 2 pp.)
Customer Information Bulletin 135/2012 (accessible version) (DOC, 1.3 MB, 2 pp.)

  • Land Victoria fee changes for Subdivision Act related lodgements
  • New forms for lodgement at Land Victoria
  • New caveat types introduced to EC

2011

Customer Information Bulletin 134/2011 (PDF, 207.2 KB, 3 pp.)
Customer Information Bulletin 134/2011 (accessible version) (DOC, 75.0 KB, 4 pp.)

  • Notice of Acquisition
  • Powers of Attorney
  • Caveat by registered proprietor
  • Restricted and accessory lots
  • Evidence in bankruptcy transmission applications
  • Contra proferentem rule
  • Land Victoria stock mortgage memorial register and register of crops and wool liens
  • Victorian Water Register

Customer Information Bulletin 133/2011 (PDF, 108.3 KB, 1 p.)
Customer Information Bulletin 133/2011 (accessible version) (DOC, 46.5 KB, 1 p.)

  • Subdivision (Registrar's Requirements) Regulations 2011
  • Subdivision (Procedures) Regulations 2011

Customer Information Bulletin 132/2011 (PDF, 200.5 KB, 4 pp.)
Customer Information Bulletin 132/2011 (accessible version) (DOC, 75.0 KB, 5 pp.)

  • Guidelines for preparing OCR-friendly bulk lodgement bundles
  • Name used by registered Proprietor
  • Company searches
  • Powers of Attorney
  • Caveats and removal of caveats
  • Court proceedings where the Registrar is joined for procedural reasons
  • Building Scheme covenants

Customer Information Bulletin 131/2011 (PDF, 97.8 KB, 1 p.)
Customer Information Bulletin 131/2011 (accessible version) (DOC, 39.0 KB, 1 p.)

  • Making payments to the Water Registrar

Customer Information Bulletin 130/2011 (PDF, 208.5 KB, 3 pp.)
Customer Information Bulletin 130/2011 (accessible version) (DOC, 57.0 KB, 3 pp.)

  • Customer Information Bulletin 130 explains the Climate Change Act 2010, and how forest rights operate

Customer Information Bulletin 129/2011 (PDF, 145.9 KB, 2 pp.)
Customer Information Bulletin 129/2011 (accessible version) (DOC, 44.0 KB, 2 pp.)

  • Making payments to the Water Registrar - important new requirements regarding cheques
  • Showing trusts on Water Shares

Customer Information Bulletin 128/2011 (PDF, 139.9 KB, 2 pp.)
Customer Information Bulletin 128/2011 (accessible version) (DOC, 46.5 KB, 3 pp.)

  • Removal of 'purchaser' caveats
  • Caveats and a transfer by mortgage (correction of error in CIB No. 125/2010)
  • Land Victoria Stock Mortgage Memorial Register

Customer Information Bulletin 127/2011 (PDF, 189.1 KB, 2 pp.)
Customer Information Bulletin 127/2011 (accessible version) (DOC, 66.0 KB, 4 pp.)

  • Top tips for completing Land Victoria forms
  • CIBs no longer printed – available online only from May 2011

2010

Customer Information Bulletin 126/2010 (PDF, 400.1 KB, 2 pp.)
Customer Information Bulletin 126/2010 (accessible version) (DOC, 167.0 KB, 2 pp.)

  • Section 35 plans
  • Land Victoria payment methods
  • Single signing in Electronic Conveyancing

Customer Information Bulletin 125/2010 (PDF, 104.5 KB, 4 pp.)
Customer Information Bulletin 125/2010 (accessible version) (DOC, 113.5 KB, 4 pp.)

  • Elimination of cheques as a payment method
  • Growth Areas Infrastructure Contribution
  • Business practice clarifications
  • Electronic Conveyancing
  • Caveats and transfer by mortgagee
  • Drafting leases

Customer Information Bulletin 124/2010 (PDF, 86.0 KB, 2 pp.)

  • Changes to search fees and user charges from 1 July 2010

Customer Information Bulletin 123/2010 (PDF, 171.3 KB, 12 pp.)

  • Land Victoria lodgement fees from 1 July 2010

Customer Information Bulletin 122/2010 (PDF, 107.9 KB, 4 pp.)

  • Legislative changes to Transfer of Land Act 1958 and Subdivision Act 1988 effective 1 May 2010.

2009

Customer Information Bulletin 121/2009 (PDF, 66.7 KB, 1 p.)

  • Lodging online using EC
  • Reminder of changes to payment methods for lodgement fees

Customer Information Bulletin 120/2009 (PDF, 68.9 KB, 4 pp.)

Land Registration Services

  • Limit to over-the-counter lodgements
  • Changes to payment methods for Land Victoria lodgement fees
  • Electronic caveats online
  • Alerts on unregistered plans
  • Catchment and Land Protection (CaLP) Section 90 certificates

Victorian Water Register

  • Unconfirmed ownership of water shares in the Southern Declared Water Systems
  • End of 'no recording fee' on Discharge of Mortgage on a water share

Customer Information Bulletin 119/2009 (PDF, 59.9 KB, 2 pp.)

  • New Land Victoria search fees and user charges from 1 July 2009

Customer Information Bulletin 118/2009 (PDF, 91.8 KB, 11 pp.)

  • New Land Victoria fees - changes to lodgement fees from 1 July 2009

Customer Information Bulletin 117/2009 (PDF, 214.4 KB, 4 pp.)

Land Registration Services

  • Caveats online
  • Interactive forms
  • Plan lodgement checklists
  • Land Victoria plan requirements reminder
  • Checking for street addresses

Victorian Water Register

  • Changing your name in the Water Register
  • Unconfirmed ownership of water shares in southern and northern declared water systems
  • Lodging documents for recording in the Water Register

Customer Information Bulletin 116/2009 (PDF, 116.6 KB, 4 pp.)

  • Plan requirements reminder
  • Plan lodgement checklists
  • General reminders when preparing caveats
  • Changes to Search Register Statement

2008

Customer Information Bulletin 115/2008 (PDF, 61.7 KB, 2 pp.)

  • Changes to lodgement requirements for plans of subdivision and consolidation
  • Changes to 'made available' process
  • Return of old style paper or parchment certificates of title
  • Document signing
  • Adelaide Bank merger
  • T2 Transfer of Land form

Customer Information Bulletin 114/2008 (PDF, 65.0 KB, 1 p.)

  • Planning Certificate fee increase

Customer Information Bulletin 113/2008 (PDF, 128.3 KB, 4 pp.)

Victorian Water Register

  • Further extension of waiver for recording fee on a discharge of mortgage of water share
  • Unconfirmed ownership of water shares in Northern Victorian declared water systems
  • Lodging documents for recording in the Water Register

Land Registration Services

  • Dealings on folios affected by various notices
  • Refused dealings
  • New LANDATA product - Verify Title Search
  • LANDATA Planning Certificate delivers on authority, price and service

Customer Information Bulletin 112/2008 (PDF, 60.1 KB, 2 pp.)

  • Land Victoria fees - Search fees and user charges from 1 July 2008
  • Landata service charges from 1 July 2008
  • Electronic Conveyancing fees and user charges from 1 October 2008

Customer Information Bulletin 111/2008 (PDF, 92.5 KB, 11 pp.)

  • Land Victoria fees - Changes to lodgement fees from 1 July 2008

Customer Information Bulletin 110/2008 (PDF, 59.5 KB, 2 pp.)

  • Unbundling of water entitlements in southern Victoria

Customer Information Bulletin 109/2008 (PDF, 68.2 KB, 3 pp.)

Victorian Water Register

  • Confirmation of ownership of Water Shares, Transfer of Water Shares and Forms

Land Registration Services

  • Name used by registered proprietors
  • Abbreviated names of companies/incorporated associations

2007

Customer Information Bulletin 108/2007 (PDF, 59.0 KB, 1 p.)

  • Electronic Conveyancing Release 2.0 commences

Customer Information Bulletin 107/2007 (PDF, 1.3 MB, 6 pp.)

  • Owners Corporation Act 2006

Customer Information Bulletin 106/2007 (PDF, 63.6 KB, 2 pp.)

  • Revised Transfer of Land Act Lodgement Fees from 5 November 2007
  • electronic/paper transactions

Customer Information Bulletin 105/2007 (PDF, 60.1 KB, 1 p.)

  • Register Search Statement improvements
  • Enhancements to Crown Land Status Report

Customer Information Bulletin 104/2007 (PDF, 62.2 KB, 1 p.)

  • Land Victoria Water Share Transaction Fees

Customer Information Bulletin 103/2007 (PDF, 45.9 KB, 3 pp.)

  • Victorian Water Register

Customer Information Bulletin 102/2007 (PDF, 61.8 KB, 2 pp.)

  • Land Victoria Fees
  • Changes to Search Fees from July 2007

Customer Information Bulletin 101/2007 (PDF, 60.2 KB, 2 pp.)

  • Land Victoria fees
  • Changes to Lodgement Fees from 1 July 2007

Customer Information Bulletin 100/2007 (PDF, 43.7 KB, 2 pp.)

  • New fees as at 1 July 2007

Customer Information Bulletin 99/2007 (PDF, 48.1 KB, 2 pp.)

  • Property Transaction Alert Service
  • Section 173 Planning and Environment Act Agreements

Customer Information Bulletin 98/2007 (PDF, 241.4 KB, 4 pp.)

  • Generic Mortgage forms
  • Considerations in transfers and duty assessed
  • Evidence requirements in Section 22(1B) applications

Customer Information Bulletin 97/2007 (PDF, 120.1 KB, 4 pp.)

  • SPEAR Project

2006

Customer Information Bulletin 96/2006 (PDF, 36.4 KB, 3 pp.)

  • Lodging Book

Customer Information Bulletin 95/2006 (PDF, 57.2 KB, 4 pp.)

  • Body Corporate Information

Customer Information Bulletin 94/2006 (PDF, 236.0 KB, 4 pp.)

  • Victorian electronic conveyancing commences

Customer Information Bulletin 93/2006 (PDF, 55.3 KB, 4 pp.)

  • New search and lodgement fees as at 1 July 2006
  • Folios affected by a body corporate

Customer Information Bulletin 92/2006 (PDF, 31.9 KB, 2 pp.)

  • T2 transfers affecting a covenant or easement

2005

Customer Information Bulletin 91/2005 (PDF, 41.6 KB, 4 pp.)

  • Certification of Company Searches - an update
  • Notices to Caveators
  • Statutory Declarations and statements of Witness Qualification
  • Confirmations
  • Dealings by Insolvent Companies
  • Legal Profession Act 2004
  • Annexure Pages in dealings lodged
  • Tenancy in common in unequal shares
  • Considerations in Transfers
  • Registration Notification Report

Customer Information Bulletin 90/2005 (PDF, 41.9 KB, 4 pp.)

  • Caveats affecting multiple dwelling folios
  • Certification of company searches
  • New lodgement fees from 1 July 2005
  • Guidelines for the preparation of agreements under Section 173 of the Planning and Environment Act 1987
  • Section 173 Agreements
  • GST and consideration in a transfer
  • Change to VOTS search output

2004

Customer Information Bulletin 89/2004 (PDF, 3.7 MB, 3 pp.)

  • Planning Certificates
  • Crown Land Status Reports Online
  • Government Gazettes Online
  • Bank Integration Act 1992
  • Notices of Acquisition
  • State Revenue Office - opening hours

Customer Information Bulletin 88/2004 (PDF, 115.7 KB, 4 pp.)

  • SPEAR Streamlined Planning through Electronic Applications and Referrals
  • Changes to registration processes in Land Registry

Customer Information Bulletin 87/2004 (PDF, 164.2 KB, 4 pp.)

  • New search and lodgement fees 2004
  • The Land Registry Lodging Book

Customer Information Bulletin 86/2004 (PDF, 72.4 KB, 4 pp.)

  • Change in practice where a company is a mortgagor
  • Dating of All Mortgages
  • No duplicate or triplicate instruments to be lodged
  • Transfer of Land (General) Regulations 2004 - Superfluous markings on documents
  • Important Notice To Users Of The Combined Form [T1 Transfer and Notice Of Acquisition]
  • Adverse possession applications
  • Section 60 of the Transfer of Land Act 1958 (TLA)
  • Important change to Land Registry practice - New approved forms

Customer Information Bulletin 85/2004 (PDF, 30.2 KB, 1 p.)

  • Review of fees regulations

2003

Customer Information Bulletin 84/2003 (PDF, 33.4 KB, 2 pp.)

  • Practice relating to powers of attorney
  • Plans and diagrams in dealings
  • Signing of Land Registry documents by current practitioners
  • Lodgement of duplicate mortgages with discharges

Customer Information Bulletin 83/2003 (PDF, 191.4 KB, 4 pp.)

  • Notices of acquisition
  • Amendment of dealings by agents
  • Patent errors
  • Caveats claiming an interest under a deceased estate
  • Things to consider when drafting leases and restrictive covenants
  • New location for Planning Certificates
  • Consents by mortgagees to leases, easements or restrictive covenants
  • "Withdrawal" of unrecorded caveats

Customer Information Bulletin 82/2003 (PDF, 48.2 KB, 3 pp.)

  • Title Plans
  • Y Dealing Numbers
  • Use of Post Office as Address for Body Corporate
  • Stratum Title Service Company Shares
  • Change of Customer Names in VOTS
  • Government Gazettes
  • Land Registry Customer Service Committees
  • Certification of a Probate or Letters of Administration

2002

Customer Information Bulletin 81/2002 (PDF, 471.2 KB, 6 pp.)

  • Changes to return of duplicate titles process
  • Transmission applications - new endorsement practice
  • Preparation of caveats
  • Titles made available
  • failure to endorse orders to register
  • VOTS folio search - new land description
  • Subdivision Act plan lodgement checklist
  • Improvement to the issuing of document process
  • Your guide to lost / New Title Applications
  • Archiving Of Title Records

2001

Customer Information Bulletin 80/2001 (PDF, 52.9 KB, 4 pp.)

  • Caveators Consent
  • VOTS Folio Search
  • New Land Descriptions
  • Regulation 57 Of The Subdvision (Procedures) 2000

Customer Information Bulletin 79/2001 (PDF, 61.2 KB, 4 pp.)

  • Folio Search
  • New Features
  • General Law Conversion Subsidy Finishing
  • Change of Lodgement Practice
  • Approved Forms and the Illegal use of Photocopies
  • Identity of Private Caveators
  • Subdivision (Body Corporate) Regulations 2001
  • Combined Transfer (TI) and Notice of Acquisition Form
  • Self Service Search

Customer Information Bulletin 78/2001 (PDF, 45.3 KB, 4 pp.)

  • Consideration for 'Off the Plan' Purchases
  • Combination of (T1) Transfer and Notice of Acquisition Forms
  • Lost Titles
  • New Practice for Section 31

2000

Customer Information Bulletin 77/2000 (PDF, 39.3 KB, 8 pp.)

  • Conversion Plans Pursuant to Section 98CA(1) Transfer of Land Act 1958 (TLA)
  • Lease Pursuant to Section 66 TLA
  • Application by Legal Personal Representative Section 49 TLA
  • Recording the Transferee as a Legal Personal Representative of a Deceased Person
  • Caveat Notices
  • The Subdivision (Body Corporate) (Interim) Regulations 2000
  • Return of Paper (Parchment) Duplicate Titles- Subdivision (Procedures) Regulations 2000

Customer Information Bulletin 75/2000 (PDF, 48.5 KB, 2 pp.)

  • Change in Office Practice – Caveat Notices
  • Landata Brokers – Expression of Interest

1999

Customer Information Bulletin 74/1999 (PDF, 36.3 KB, 2 pp.)

  • Execution Of Dealings By A Municipality
  • General Law Land Conversion
  • Landata
  • Appointment Of Data Resellers
  • Imaged Plan And Instrument Viewing

Customer Information Bulletin 73/1999 (PDF, 33.8 KB, 2 pp.)

  • General Law Land Conversion
  • Projects And Changes
  • Search Subsidy And General Law Search Library
  • Title Plans

1998

Customer Information Bulletin 72/1998 (PDF, 612.1 KB, 4 pp.)

  • Practice Note - execution by corporations
  • Expiry date of covenants

Please note: Document(s) on this page are presented in PDF format. If you do not have the Adobe Reader, you can download a copy free from the Adobe web site.

Page last reviewed on 1 September 2016

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